John Jay College of Criminal Justice
Office of Finance and Administration
Office of Facilities Management
899 Tenth Avenue, New York, NY 10019
Tel: 212-237-8541/8611 Fax: 212-237-8994
Click here for Guidelines for Scheduling Space
SPACE REQUEST AND EVENT PLANNING FORM
INSTRUCTIONS: Complete this form to reserve a space or to plan an event that will take place on campus. After the event has been approved and the space availability verified, a confirmation email will be sent to you. The event cannot be advertised or announced until this confirmation email has been issued. Note:Telephone inquiries as to availability of space will not be accepted until a completed and approved form has been received in the Office of Facilities Management.
"*" INDICATES REQUIRED INFORMATION
Yes     No   - Organization Outside of John Jay College *Profit    Not For Profit
*Department/Organization: *Date:
*Contact Person: *Telephone #:
*e-mail Address:  Fax #: 
PROPOSED EVENT INFORMATION
*Proposed Date: *Room Preference:
*Event Name: *Time of Event: Start End
*Event Type: *Sponsor of Event:
*Brief Description of all Activities Included in Event:
*Identify Attendees/Speakers/Discusssants:
*Maximum Attendance: *Admission Charged? *Amount:
Will Event be Open to? College Community     Public    Guests of College    News Media
Requested Set-up:   Yes   No (After confirmation a Facilities Management Work Order must be submitted via the Intranet - forward drawing if applicable)
Will Refreshments/Food be Served:   Yes   No (must contact MBJ Food Service @ 212-582-1629 or ext.8294)
Click here to review Food Request Policy
Are Audio/Visual Service Required:   Yes   No (After confirmation a Media Service Request Form must be submitted via the Intranet)
INSURANCE: Events sponsored by or held for individuals or groups external to the College, other than City and State entities, may require a certification of insurance. The sponsoring organization must obtain comprehensive general liability insurance for bodily injury and property damage. John Jay College and The City University of New York must be named as the certificate holder and as additional insured. The amount is determined on a case by case basis. The certificate of Insurance must be presented to the Facilities Office at least seven (7) working days prior to the event or the event will be subject to cancellation.
In addition events sponsored by or held for individuals or groups external to the College, other than City and State entities, assume full responsibility for any loss, damage or claims arising out of use of the facilities and agree to indemnify, defend and hold harmless the University, the college, the Dormitory Authority of the State of New York, State of New York, the City of New York and the appropriate University related entity (where applicable), as well as their officers and employees, from any liability arising out of the actions of the user, its agents, employees and invitees, incidental to the use of the facility by the user.
UPON COMPLETION OF YOUR EVENT, ALL SIGNAGE, BOXES, HANDOUTS, FLYERS ETC. MUST BE REMOVED FROM THE ROOM. ONLY FLYERS AUTHORIZED BY STUDENT ACTIVITIES CAN BE POSTED OUTSIDE YOUR EVENT SPACE. USE BULLETIN BOARDS LOCATED ON ALL FLOORS OF T-BUILDING & NORTH HALL FOR THIS PURPOSE.